Approving Course Requests

Teachers can review and approve requests by student or by course. For the selected academic year, they can access the students they teach in the previous year. Typically they are reviewing their current students’ requests for the next academic year. For example, during the 2006-2007 academic year, they will review requests for the 2007-2008 academic year and can access the students they are currently teaching in the 2006-2007 academic year.

 

Teachers with additional roles can access more students: (1) heads of departments can access all student requests for courses in their department, (2) advisors can review their advisees’ requests, and (3) administrators can review requests for all students.

 

Requests for mandatory courses and requests entered directly in Registrar’s Office are automatically approved.

 

Approving Requests by Student

  1. On the Home page, select the school, academic year, and session in which to approve requests.
  2. Click Requests on the navigation bar.

Click Requests on navigation bar.
 


  1. In the Student field, click the binoculars to search for and select a student.


  2. Select the student and the student’s request grid appears.


  3. If all of the student’s relations approved of the requests, Yes appears beside the Parents approve link. If not all of the student’s relations approved of the requests, No appears beside the Parents approve link. To view details, click the Parent approve link. The Parents Approve screen appears.


  4. To close the Parents Approve screen, click OK.
  5. To approve a request, select “Yes” in the first column of a row. This indicates your approval of both the main and alternate request in the row.
    To approve all requests at once, click Approve All above the grid.
  6. You can also edit a student’s request in the grid. However, you cannot edit fulfilled requests, delete mandatory requests, or edit the Course column after a row is saved.

·         To add a new request row, click New above the grid. In the Course column, click the binoculars to search for a course.

·         To delete both the main and alternate requests in a row, select the row and click Delete above the grid. To delete an alternate request only, select the row and click Delete Alternate above the grid.

·         In the Alternate column, you can click the binoculars to search for a course.

·         In the Start Term columns for the main and alternate courses, you can select a start term. The course’s length in terms appears in the Length column for informational purposes only.

·         In the Priority columns for the main and alternate courses, select “Low”, “Standard”, or “High” to indicate the order in which automatic scheduling processes requests.

  1. To save your changes on the page, click Save.

    2.
  2. If the program find exceptions with the student’s requests, an Exceptions grid appears at the bottom of the page.


  3. To override an exception, select “Yes” in the Override? column. Some exceptions cannot be overridden.
  4. Click Save again. Requests with exceptions not overriden are removed.

 

Approving Requests by Course

  1. On the Home page, select the school, academic year, and session in which to approve requests.

  2. Click Requests on navigation bar.
     
    Click Requests on the navigation bar. In the View requests by field, select “Course”.
     
  3. In the Course field, click the binoculars to search for and select a course.

 

  1. Select the course and the students requesting the course appear in the grid.


  2. To approve a request, select “Yes” in the first column of the row. This indicates your approval of both and main and alternate request in the row.
    To approve all requests at once, click Approve All above the grid.
  3. You can also edit student requests in the grid. However, you cannot edit fulfilled requests, delete mandatory requests, or edit the Student column after a row is saved.

·         To add a new request row, click New above the grid. In the Student column, click the binoculars to search for a student.

·         To delete both the main and alternate requests in a row, select the row and click Delete above the grid. To delete an alternate request only, select the row and click Delete Alternate above the grid.

·         In the Alternate column, you can click the binoculars to search for a course.

·         In the Start Term columns for the main and alternate courses, you can select a start term. The course’s length in terms appears in the Length column for informational purposes only.

·         In the Priority columns for the main and alternate courses, select “Low”, “Standard”, or “High” to indicate the order in which automatic scheduling processes requests.

  1. To save your changes on the page, click Save.

    2.
  2. If the program find exceptions with a student requesting the course, an Exceptions grid appears at the bottom of the page.

 

  1. To override an exception, select “Yes” in the Override? column. Some exceptions cannot be overridden.
  2. Click Save again. Requests with exceptions not overriden are removed.