Entering Marking Column Grades, Comments, and Skill Ratings

In Faculty Access for the Web, you can enter marking column grades, comments, and skill ratings to be posted to Registrar's Office.

Entering Marking Column Grades

1. On the Home page, select the school, academic year, and session in which to enter grades.
2. On the navigation bar, click Gradebook. The gradebook opens to the Grades tab.

Grades tab

Gradebook

Select the marking column and class in which to enter marking column grades.

3. In the Marking Column and Class fields, select the marking column and class for which to enter grades.
4. Your grade entry page depends on your selection in the Marking Column field:

· If you select a single marking column that is not calculated, you see the same page on which you can enter assignment grades.

· If you select a calculated marking column, you see a page on which you can enter marking column grades in the marking columns making up the calculation.

· If you select "Multiple", you can select multiple marking columns to view in a summary format.

Category average columns (can be edited)

Example of Standard Marking Column

Final grade column (can be edited) for grade to post

Final average column (cannot be edited)

Example of Calculated Marking Column

Final grade column (can be edited) for grade to post

Final average column (cannot be edited)

Grade columns for marking columns included in calculation (can be edited)

Click graphic to select marking columns to view in the grid.

Example of Multiple Marking Columns

Enter marking column grades. Any calculated marking columns automatically recalculate.

5. On the Grades page, click Save to save the grades.

Keep in mind:

• With focus in a cell for a marking column grade, you can click Fill Down to enter the same grade for all students below the current student. The grade appears in the remaining cells of the column and overwrites existing grades.

• With focus in a cell for a marking column grade, you can click Scale to view the letter grades and numeric grade ranges from the associated translation table.

• In the Letter Grade column, the letter grade that the marking column grade translates to appears.

Entering Marking Column Grade Comments

How teachers enter comments for marking column grades depends upon how the academic year is set up in Registrar’s Office. Teachers can always enter default comments defined in Configuration, but depending on the academic year setup, they are required to enter comments by a comment number or are allowed to enter free-form comments.

Entering marking column grade comments by comment number:

1. With focus in a cell for a marking column grade, click Comments to enter comments associated with the grade.

Focus in marking column grade cell.

Click Comments.

2. The comments screen appears.

3. In the Comments field for the marking column, enter numbers for the default comments to use.

Or you can click the magnifying glass to the right of the Comments field to open a screen where you can select the comments to include.

Mark checkboxes for the default comments to include and click OK to return to the comments screen.

4. In the box below the Comments field, the selected default comments appear. You cannot edit the comments in the box.
5. To scroll through students in the class, you can use the arrow buttons. To return to the Grades tab of the gradebook, click OK.
6. To save the comments, click Save on the Grades tab.

Entering free-form marking column grade comments:

1. With focus in a cell for a marking column grade, click Comments to enter comments associated with the grade.

Click Comments.

Focus in marking column grade cell.

2. The comments screen appears.

3. In the comments box, you can enter comments about the grade and format the text using the formatting options above the box.
   Note: To prevent formatting errors on report cards, do not copy and paste a comment into Faculty Access for the Web unless its formatting is available in Faculty Access for the Web. For example, do not paste comments with tables, superscript, bulleted lists, or numbered lists.
   
   Or to enter a default comment, click the binoculars. The Grade Comment screen appears.

Mark checkboxes for the default comments to include and click OK to return to the comments screen.

4. To check spelling in the comment, click ABC.
5. To scroll through students in the class, you can use the arrow buttons. To return to the Grades tab of the gradebook, click OK.
6. To save the comments, click Save on the Grades tab.

Entering Skill Ratings

The Skills tab appears only if skills are included on the associated course record of the selected class.

1. On the Home page, select the school, academic year, and session for which to enter skill ratings.
2. On the navigation bar, click Gradebook. The gradebook opens to the Grades tab.
3. Select the Skills tab.

Click Customize to control what skill categories appear.

Skills tab

Gradebook

Select the marking column and class in which to enter skill ratings.

4. In the Marking Column and Class fields, select the marking column and class for which to enter skill ratings.
5. To select the skill categories to display on the grid and set the sort order, click Customize.
6. In the grid, select skill ratings for your students. Click in a cell and select from a list of skill ratings defined by the system administrator for the skill.

Note: The selected skill appears in the Skill field above the grid so you can read it easily.

7. On the Skills page, click Save to save the skill ratings.