Setting Up Marking Column Calculations

This section provides information to teachers about setting up marking column calculations and assigning marking column calculations to classes. The Supervisor controls whether teachers can create their own calculations, must assign supervisor-defined calculations, or automatically use supervisor-defined calculations. If the Supervisor requires teachers to automatically use supervisor-defined calculations, teachers do not assign calculations to their classes and the Assign Calculations page does not appear.

You can set up a marking column average to calculate based on other marking column grades. For example, you can create a Semester 2 Average calculation to calculate the Semester 2 marking column average based on the Quarter 3 and Quarter 4 marking column grades.

Defining Marking Column Calculations

You define marking column calculations per academic year and session.

1. On the Home page, select the school, academic year, and session for which to define the marking column calculation.
2. On the navigation bar, click Gradebook. The gradebook opens to the Grades tab.
3. Select the Setup tab.
4. From the list on the left, select Define Calculations.

Setup tab

Gradebook

Define Calculations

5. To name a new calculation, click New at the right of the Calculation Name field. The New Marking Column Calculation screen appears.

Name the calculation.

Select the marking column to calculate.

6. In the Calculation Name field, enter the name of the marking column calculation.
7. In the Marking Column field, select the marking column to calculate.
8. To save the name and return to the Define Calculations page, click OK.
9. In the Marking Column column, select the marking columns to include in the calculation.

The marking column to calculate appears.

Select the marking columns to include in the calculation.

10. In the Factor column, enter the percentage of each marking column in the calculation. For example, enter 50 as the factor for both Quarter 3 and Quarter 4. The percentage of each marking column in the calculation is determined by dividing each marking column factor by the sum of all the factors. In this example, the sum of the factors is 100. Quarter 3 and Quarter 4 final grades are each 50/100 or 50% of the Semester 2 Average calculation.

Enter factors for each marking column included in the calculation. The percent is calculated in the Percent column when you leave the Factor column.

11. To save the marking column calculation, click Save.

Assigning Marking Column Calculations

Unless you are required to automatically use supervisor-defined calculations, you must assign calculations to your classes for the calculations to occur.

1. On the Home page, select the school, academic year, and session to which to assign calculations.
2. On the navigation bar, click Gradebook. The gradebook opens to the Grades tab.
3. Select the Setup tab.
4. From the list on the left, select Assign Calculations.

5. In the Marking Column column, select the marking column.
6. In the Class column, select the class to use the calculation.
7. In the Calculation column, select the calculation. This can be one of your calculations or a supervisor-defined calculation. The names of supervisor-defined calculations are followed by “(System)”. You can assign only one calculation per marking column and class.
8. To save the calculation assignments, click Save.

Copying Marking Column Calculations

You can copy marking column calculations you set up for one academic year to another. You can also copy the calculations' class associations.

1. On the Home page, select the school, academic year, and session to which you are copying marking column calculations.
2. On the navigation bar, click Gradebook. The gradebook opens to the Grades tab.
3. Select the Setup tab.

4. Select the academic year and session to copy from.

   From the list on the left, select Copy Academic Year.

Select the calculations to copy.

5. In the Academic Year and Session fields, select the academic year and session containing the marking column calculations to copy.
6. Mark Copy marking column calculations.

· To copy all marking column calculations, mark All.

· To copy selected marking column calculations, mark Selected. In the Selected Calculations box, mark checkboxes for the calculations to copy.

7. Click Next.  In Step 2, select the class associations to copy.

8. In the From Class column, select the class with the calculation associations to copy.
9. In the To Class column, select the class to which to copy the calculation associations. All associations are copied.
10. When you are ready to copy, click Save to save the parameters.
11. Click Copy. When copying is complete, the page refreshes. The number of marking column calculations copied or not copied appears. Information about copied calculation associations also appears.